How to Write a Resume

A resume is a document that summarizes your career history, skills and education. The term originates from the French word résumé, which translates to “abstract” or “summary.” A resume serves as a concise overview of your professional background, encompassing work experiences, skills, and education. It functions as a tool to showcase your qualifications and suitability for a particular job or opportunity. Originating from the French term résumé, meaning “summary,” it’s a pivotal document in the job application process.

Choose the right format

Choosing the appropriate resume format and structuring its layout is crucial since recruiters initially observe the appearance of your resume. Essentially, this step offers an optimal opportunity to create a strong initial impact. Therefore, ensuring an appealing visual presentation becomes pivotal before delving into the content.

a) Reverse Chronological Resume Format: This format, highly favored by recruiters, remains the top choice for most job-seekers, primarily due to its widespread acceptance.

b) Functional Resume Format: This format focuses more on skills than work experience, making it beneficial for those starting their careers with minimal or no specific field background. Absolutely, a functional resume structure emphasizes skills and accomplishments, perfect for newcomers or career-changers. By highlighting expertise and achievements rather than chronological work history, it allows individuals to showcase their capabilities effectively.

c) Combination Resume Format: Tailored for experienced job-seekers with diverse skill sets, this format suits roles requiring expertise in multiple fields. For instance, imagine applying for a senior management position necessitating proficiency in Management, Sales, and Software Development; this format allows showcasing expertise across these areas in the resume.

Add your contact information

Once the formatting is settled, let’s shift focus to the core: the content of your resume. Initiating with your contact details stands as a fundamental step. Despite its simplicity, this section holds immense significance. Without accurate contact information, even flawless content won’t propel you far in the eyes of an HR manager. Therefore, meticulously verifying and updating this section is paramount—double and triple-checking is highly advised.

Write a Resume Headline (Summary or Objective)

A resume headline is your first chance to grab a recruiter’s attention. In a few impactful lines, it needs to summarize your professional value. Whether a summary for experienced professionals or an objective for those starting out, it’s the gateway to entice them into reading more. A resume headline acts as a brief elevator pitch about your skills, experiences, and career goals. For seasoned professionals, a compelling summary highlights their expertise and achievements, while an objective for newcomers showcases their aspirations and potential contributions to the role. It’s the gateway to making that crucial first impression in the hiring process. And the first thing that the hiring manager looks at is the resume headline. Depending on your professional standing, a resume headline can be either a resume summary or a resume objective.

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Prioritize your work experience

Highlighting your work experience holds the utmost significance in your resume. Here, you showcase your achievements and roles, effectively presenting yourself. Mastering this segment embodies a substantial portion, around 80% or more, of crafting an impactful resume.

How to List Work Experience in a Resume

The standard format for your work experience is as follows:

Job Title/Position: Senior Marketing Analyst

Company Name / Location: XYZ Marketing Agency, New York, NY

Dates Employed: 07/2019 – 12/2022

Description: XYZ Marketing Agency is a leading digital marketing firm specializing in innovative branding strategies for diverse clientele.

Achievements and Responsibilities: Led a team of 5 analysts to devise and implement data-driven marketing strategies, resulting in a 30% increase in client acquisition within 12 months. Conducted in-depth market research and competitor analysis, providing actionable insights that contributed to a 25% boost in campaign ROI. Collaborated cross-functionally with creative and development teams to launch successful integrated marketing campaigns across multiple platforms. However, this structure helps highlight your role, the company you worked for, the duration, and key accomplishments in a concise manner for the HR manager’s quick scan. Adjust details and achievements based on your own experiences and the job you’re applying for.

List achievements when possible

Firstly, proactively initiated targeted outreach campaigns resulting in a 30% increase in lead conversions.

Secondly, cultivated and nurtured client relationships, leading to a 25% rise in upselling revenue within the first year.

Additionally, implemented an efficient CRM strategy that streamlined lead tracking, reducing response time by 20% and enhancing sales team productivity. Highlighting specific accomplishments or the impact of your actions can set your resume apart and demonstrate your value beyond the typical job duties.

Tailor your resume to the job

Absolutely, tailoring your resume is crucial for standing out. When applying for a role in Google Ads, focus on experiences directly relevant to the position. Instead of discussing your SEO internship from years ago, emphasize recent PPC campaigns, analytics work, or ad optimization strategies. By highlighting pertinent experiences, you effectively align your skills with the job requirements. Moreover, proficiency in handling a $20,000 monthly advertising budget on Facebook, in addition to 5+ years of online marketing experience and expertise in social media marketing, is essential for this role.”


List Your Education

The next section we’re going to cover is your education. Let’s start with the basics – how to format the education section & what to mention there. Then, we’ll move on to tips & tricks that’ll help you stand out.

Program Name. E.g.: “B.A. in Business Administration” University Name. E.g.: “New York State University”

Years Attended. E.g.: “08/2008 – 06/2012”

(Optional) GPA. E.g.: “3.9 GPA”

(Optional) Honors. E.g.: Cum Laude, Magna Cum Laude, Summa Cum Laude. (Optional) Academic achievements. Any interesting papers you’ve written, courses you’ve excelled in, etc. (Optional) Minor. “Minor in Psychology”

Emphasize Your Know-How with the Skills Section

When crafting your resume’s skills section, it’s essential to delineate your proficiency into two distinct categories. Firstly, emphasize your Hard Skills, which encapsulate measurable abilities such as Python coding or expertise in Thai cuisine. Secondly, highlight your Soft Skills, encompassing a spectrum of personal traits and career attributes like leadership, critical thinking, time management, and organizational prowess. A good resume should cover both

Include Other Important Resume Sections


When it comes to showcasing language proficiency on your resume, it’s crucial to emphasize this valuable skill set, irrespective of whether the job explicitly requires it. Being bilingual or multilingual holds significant value, potentially aiding in various scenarios. Utilize your resume to list languages and their corresponding proficiency levels, ensuring clarity and organization.

– Native

– Fluent

– Proficient (Enough knowledge to pass by in a professional environment)

– Intermediate

– Basic

As a given, you should never lie about your language skills. You never know, your interviewer might turn out to be fluent in the language, or even be a native speaker!

Hobbies & Interests

While the hobbies and interests section might not be the decisive factor, it presents an opportunity to portray your individuality. It’s a chance to showcase aspects of yourself beyond professional skills, potentially fostering a personal connection during an interview. If your resume allows, consider incorporating a section dedicated to hobbies and interests to infuse personality into your application.

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Volunteering Experience

Additionally, utilizing your spare time to aid others without seeking recompense indicates a commitment beyond monetary rewards, potentially portraying you as a dedicated and steadfast employee. Numerous studies highlight the advantages of including volunteer work on your resume, particularly beneficial for students lacking significant work experience.


Certainly! If you possess any published pieces (online or in academic journals), consider incorporating them into your resume. Be sure to include a URL for easy access and reference by the HR manager!


Certainly, you can highlight a university competition where I actively participated in developing a simulated software product. From conceptualization through to devising a marketing strategy, this project demonstrated my comprehensive approach. By showcasing this endeavor on my resume, I increase my prospects for securing a sought-after business internship.

However, working on side projects can really show off your passion for your field. Whether they’re university class projects or part-time entrepreneurial endeavors, they’re both equally relevant. Let’s say, for example, you worked on a mock software product as part of a competition in university. You went through every step of product creation, from ideation to creating a marketing strategy. You can mention the project in your resume and stand a better chance at landing that business internship! Or on the other hand, maybe you manage an Etsy store, selling hand-made arts & crafts to customers online. Mention all of it! Hiring managers love employees who do cool work in their free time. Perfecting Your Resume – FREE Checklist Already done with your resume? Interested in seeing how it holds up? Go through our checklist for perfecting your resume and see where you stand!

In conclusion, crafting an effective resume requires a strategic approach that emphasizes relevance, clarity, and professionalism. Tailoring your resume to the specific job description, using impactful language to highlight accomplishments, and organizing information in a clear, easy-to-read format are key elements. Additionally, proofreading for errors and ensuring consistency throughout the document can significantly enhance its impact. Ultimately, a well-crafted resume serves as a marketing tool, showcasing your qualifications and enticing employers to consider you as a strong candidate for the position.

The academic Hive webpage offers you top-notch tips on how to write a resume. We also offer Consultancy Services, book a session today.

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